Target audience · Tax firms
Your hospitality client delivers on time — finally.
Structured document intake for hospitality mandates — no portal, no training, prepared for DATEV.
Most hospitality mandates fail before DATEV — not in it.
Cash reports arrive late. Platform statements (Lieferando, Wolt, Uber Eats) are missing or incomplete. Invoices land in WhatsApp chats. The effort is not in the posting — it is in collecting, chasing, and pre-sorting.
- Incomplete or delayed documents from the restaurant.
- High manual review effort before posting to DATEV.
- Clarification loops between firm and client across multiple channels.
That is exactly where GPAA starts.
How GPAA works in your firm
- Standard: Your firm sends the restaurant a personalised upload link — no login, no app download required.
- Automatic: For connected source systems (e.g. TopTuna), approved invoices are forwarded automatically — no upload needed.
- Always the same output: GPAA prepares — your firm reviews and approves for DATEV import.
Your benefit as a tax firm
- Less chasing clients for missing documents
- Less manual pre-sorting before posting
- Fewer clarification requests about late or missing documents
- More structured input for DATEV processing
- Clear, repeatable workflow between restaurant, pre-stage, and firm
Output for DATEV import
- DATEV-Buchungsstapel (ASCII) with consistent SKR03/04 accounts
- Review log with deviations and open points
- Receipt ZIP for audit trail and client communication
Frequently asked questions
What happens when a client delivers documents late?
GPAA processes data as soon as it arrives. Late deliveries delay the preparation but not the process: once documents are received, the month is processed retroactively. The receipt timestamp is documented in the review log.
How does the DATEV import work?
GPAA delivers a DATEV-Buchungsstapel in ASCII/EXTF format. You import it via the standard DATEV interface (batch processing). A step-by-step guide with screenshots is provided. The final import approval is with your firm.
What happens if GPAA makes an error?
Every preparation includes a review log with documented deviations and open points. Issues are transparently flagged, not automatically posted. The professional review and approval is always with your firm. Errors in the preparation are corrected after feedback and stored in the rule set.
Can we use our own chart of accounts?
Yes. GPAA supports SKR03 and SKR04 as standard. Firm-specific account mappings can be configured via a mapping editor. During the pilot, we align the mapping together.
What happens after the pilot?
After the 4-week pilot, there is a closing discussion with a clear decision basis: continue with the Kanzlei package (69 EUR/client/month) or end without obligation. No automatic renewal, no subscription transition.
What your firm needs to get started
For the monthly preparation, we need the following documents per client:
- Platform statement (e.g. Lieferando CSV/PDF, monthly)
- Bank statement (CSV or PDF, matching the platform period)
- Expense receipts (planned: wholesale, beverages, catering)
- Chart of accounts (SKR03 or SKR04, once at pilot start)
- Contact person at the firm (for clarifications, once)
During the pilot, we align format and delivery method together. Typical effort for the firm: 10 minutes per client per month.
Important for professional classification
- GPAA does not replace the professional review of the tax firm.
- GPAA does not make any tax posting decisions.
- Professional review, posting decisions, and import approval remain fully with the firm.
In short: GPAA does not replace the tax firm. GPAA replaces the monthly chase of the restaurant.
Show us one of your hospitality clients.
We show you the workflow with real data — short demo, no sales pitch. No risk, no commitment.