Guide
DATEV Import: Step by Step
How to import the GPAA KanzleiPack into DATEV Kanzlei-Rechnungswesen.
Requirements
- DATEV Kanzlei-Rechnungswesen (or DATEV Mittelstand Faktura mit Rechnungswesen)
- Batch processing enabled (standard in most DATEV installations)
- Complete Package ZIP from GPAA (contains DATEV booking batch, audit log, documents)
Import Steps
1. Unpack the KanzleiPack
Extract the ZIP file. You will find three folders: 01_input (source data), 02_output (EXTF batch file + audit log) and 03_belege (associated documents).
2. Review the audit log
Open Pruefprotokoll.txt in 02_output. Check documented discrepancies and open items. Resolve any questions before proceeding with the import.
3. Open DATEV batch processing
In DATEV Kanzlei-Rechnungswesen: Buchführung → Stapelverarbeitung → ASCII-Import. Select the client and fiscal year.
4. Import the EXTF file
Select EXTF_Buchungsstapel.csv from 02_output. DATEV recognises the format automatically (the header line contains the format version and chart of accounts).
5. Verify the mapping
DATEV displays a preview of the journal entries. Check: chart of accounts (SKR04 or SKR03), document date, posting text, debit/credit accounts. If there are discrepancies, adjust the mapping in GPAA and request a new KanzleiPack.
6. Confirm import and file documents
After successful review: confirm the import. Archive the documents from 03_belege according to your firm's filing structure (e.g. DMS or client folder).
Important Notes
- No automatic posting: GPAA delivers structured data. The final account assignment and import approval remain with your firm.
- Chart of accounts mapping: Default is SKR04, SKR03 is selectable per client. Firm-specific mappings are agreed during the pilot.
- In case of errors: Send the audit log to info@dtnsoft.de. A correction and new KanzleiPack within 1–2 working days.
Ready for a preview?
Happy to walk you through the demo or discuss a pilot case.